2016 Regulations – Policies & Procedures

The implementation of Policies and Procedures Having agreed policies, procedures and practice guidelines, reflecting ownership through the involvement of staff and volunteers, in early childhood care and education settings is the cornerstone of quality practice. Policies and procedures are individual to each service and so should reflect the ethos, principles and practice of the early […]

2016 Regulations – Policies & Procedures

The implementation of Policies and Procedures

Having agreed policies, procedures and practice guidelines, reflecting ownership through the involvement of staff and volunteers, in early childhood care and education settings is the cornerstone of quality practice. Policies and procedures are individual to each service and so should reflect the ethos, principles and practice of the early childhood care and education service. Early Childhood Ireland has developed guidelines, and templates where appropriate, on key points to consider when developing your own policies and procedures. These are intended as a resource to support you through the process of developing your own policies and procedures. These guides, drafted by Early Childhood Ireland, are to be used as templates rather than directly copied. It is highly recommended that all members develop documents specific to their service and needs. Policies should be agreed with all stakeholders such as parents, staff and where possible children. They should be signed and dated by the person with ultimate responsibility for them and a decision made as to how often they will be reviewed.

 

Schedule 5 of the Child Care Act 1991 (Early Years Services) Regulations 2016 provides a list of the required policies and procedures. You should note that these are minimum requirements and depending on your service you will have to add to these if necessary. Don’t forget that other policies are required under other legislation, such as the Organisation of Working Time Act or the Health and Safety at Work Act. Tusla have developed sample policies and templates in line with the Quality Regulatory Framework. The sample policies can be accessed here on the Tusla website.

 

Policies and procedures also provide a framework for making decisions. By involving staff and parents in the development of policies and procedures there is a sense of ownership and commitment to the documents. To maintain a high standard of good practice, policies and procedures must be reviewed regularly and changed to incorporate any new developments in the childcare sector. Your policy and procedure manual should be used on a daily basis to guide your practice and should be updated on an on-going basis, but at a minimum once a year. It is essential that all members of staff have received training in these policies and procedures and how they are to be implemented in the particular setting. For this reason, it is a good idea to involve staff in the development of your own policies and procedures. All employees need to sign off on these policies and a record of their training should be retained in their personnel file. Their file should be updated each time the policies and procedures are reviewed or updated. They are also required to sign that they have read the staff handbook. See list of required policies below.

 

Required Policies:

  • Statement of Purpose and Function
  • Complaints Policy
  • Administration of Medication Policy
  • Policy on Infection Control
  • Managing Behaviour Policy
  • Safe sleep Policy
  • Fire Safety Policy
  • Inclusion Policy
  • Outings Policy
  • Policy on Accidents and Incidents
  • Authorisation to Collect Children
  • Healthy Eating Policy
  • Policy on Outdoor Play
  • Policy on Staff Absences
  • Policy in use of Internet Photographic and Recording Devices
  • Recruitment Policy
  • Risk Management Policy
  • Sample Staff Handbook
  • Settling in Policy
  • Staff Training Policy
  • Supervision Policy
  • Support and Supervision Record Sheet Sample

To download any of these policy guides, please click here

 

School Aged Childcare Policies: 

  • Administration of Medication Policy
  • Managing Behaviour Policy
  • Statement of Purpose and Function
  • Fire Safety Policy
  • Collections and Drop off Policy
  • Sample Complaints Policy
  • Sample Infection Control Policy

To download any of these policy guides, please click here

 

Additional Policies and Procedures

Below is an additional list of policies and procedures that may support you in providing a quality service. This list is not exhaustive and should be used as a tool or guidance to assist you in developing your own policies and procedures. This list will continue to be updated on a regular basis.

If you have a query in relation to any of these policies please contact Support Point on 01-4040681.

  • Admissions Policy
  • Arrival and Departure Policy
  • Child Protection Policy
  • Confidentiality Policy and Procedure Template
  • Data Protection Policy
  • Equal Opportunities Policy
  • Fees Policy
  • Fire Drill Record Template
  • Hand Hygiene Policy
  • Health and Safety Policy
  • Illness and Exclusion Policy
  • Immunisation Policy
  • Linking with the Community Policy
  • Nappy Changing Policy
  • Pest Control Policy
  • Pet Policy
  • Policy on Inclement Weather
  • Storage of Records Policy
  • Student and Volunteer Policy
  • Toileting Policy
  • Working in Partnership with Parents or Guardians

To download any of these policy guides, please click here

Site maintained and developed by Cloud Nine