eVetting

Garda Vetting is a legal requirement for all people working with children and vulnerable adults, under the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012-2016. The Garda Vetting process must be completed before an employee commences work in an Early Learning and Care or School Age Childcare setting. Before applying for Garda Vetting Members […]

eVetting

Garda Vetting is a legal requirement for all people working with children and vulnerable adults, under the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012-2016. The Garda Vetting process must be completed before an employee commences work in an Early Learning and Care or School Age Childcare setting.

Before applying for Garda Vetting

Members of Early Childhood Ireland can avail of Garda Vetting.  Each setting must:

  • Have Service Provider or Organisation membership of Early Childhood Ireland
  • Have a Garda National Vetting Bureau (GNVB) Affiliate Registration Number

Each applicant must:

  • Be over 16 years old or if aged 16-18 years, have submitted signed Parent/Guardian consent form along with Vetting Invitation Form (Under 18’s). The parent or guardian must supply their own email address and phone number on the form (not the child’s email address) Parent Guardian Consent Form  This form must be completed by the parent/guardian and sent along with the Identification form and the Vetting Invitation.
  • Have completed the NVB1 vetting form in full
  • Have completed the Proof of Identity process

 

How to apply for a GNVB Affiliate Registration Number?

The GNVB number is part of the process to confirm good governance and compliance with the National Vetting Bureau (Children & Vulnerable Persons) Acts 2012-2016 to ensure that only persons conducting relevant work or activities with children or vulnerable adults are legally vetted under the Act.

If you do not already have a Garda National Vetting Bureau (GNVB) Affiliate Registration Number you will need to:

  • Email vetting@garda.ie requesting your GNVB Affiliate Registration Number. Please include your ECI membership number on the request. This process could take up to 3 weeks and must be completed for each individual setting.
  • The Garda National Vetting Bureau will send you a form to complete and return to them as soon as possible.  You will then receive your GNVB Affiliate Registration Number.
  • Please email a copy of both pages of this letter to cdaly@earlychildhoodireland.ie
  • Each setting must have their own unique GNVB Affiliate Registration Number

 

Early Childhood Ireland Online Vetting Process

 

Step 1

The Early Childhood Ireland member (Owner/Manager) asks the applicant to complete the NVB1 Vetting Invitation form. Please ensure that the applicant signs, dates and ticks the consent box.There is a special Vetting Invitation form for Under 18’s and a parent consent form also.The owner/manager obtains two forms of identification from the applicant– photo identification and proof of address. Acceptable Identification is listed on the NVB1 Vetting Invitation form.

NB: The NVB1 Form and copies of the Identification should be kept in the employee’s personnel file along with their vetting disclosure, once it has been completed. This is an important step as the National Vetting Bureau may carry out an audit and request that copies of these documents be forwarded to them at a moment’s notice.

 

Step 2

Make sure you are logged into this website with your ECI membership number and password. Then click on the Garda Vetting tab  which will open up a new window that mirrors the NVB1 form. You may need to scroll down a bit to see the start of it.

You then fill out the Garda Vetting using the information from the applicant’s NVB1 form. Please ensure you tick the consent boxes based on the information given in the applicant’s NVB1 form:

  • consent from the applicant who has signed the form and date consent was given
  •  proof of identity supplied by photo identification and proof of address

 

Some points to remember when filling in the online application:

  • Do not enter any extra spaces or special characters such as symbols, hyphens, apostrophes or full stops, especially around the email address, as the system is very sensitive, and this may result in delays. Hyphens and dots are permitted in the email address.
  • Only the current address of the applicant should be entered, and Eircodes should only be entered in the correct Eircode box.
  • Postcodes must be entered for Northern Ireland addresses or the application will not be accepted.
  • Ensure spelling is correct, as this spelling will be on the completed Garda Vetting Disclosure
  • If there is no middle name, leave the box blank, do not write n/a

 

What happens next?

Early Childhood Ireland reviews the completed Online Vetting Application and submits it to the National Vetting Bureau. The National Vetting Bureau processes the application and forwards a vetting disclosure (completed Garda Vetting) to Early Childhood Ireland.
Early Childhood Ireland reviews the vetting disclosure and provides a pdf copy of the disclosure to the Owner/Manager of the service via email. For further information, please access the National Vetting Bureau FAQ: https://vetting.garda.ie/Help/FAQ. For assistance in completing the e-vetting application form, please see https://vetting.garda.ie/Content/UserGuides/en/UserGuide.pdf

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evetting

 

Download the Forms

Vetting Invitation Form

Parent Guardian Consent Form

Vetting Invitation Form (Under 18’s)

 

Forms in Irish

Vetting Invitation Form (As Gaeilge)

 

Checklist

  • Has the applicant completed the NVB1 form and signed, dated and ticked the consent box ?
  • Is the full current address of the vetting applicant on the Vetting Invitation form?
  • Are the NVB1 Form, and copies of the Identification, kept securely in the employee’s personnel file (along with their vetting disclosure when they receive it)?
  • Is the date of consent within the last 6 months on the vetting invitation?
  • Is an email address provided?
  • If the applicant is under 18 is there a parent consent form completed also and has their parent / guardian filled out the Under 18 NVB1 form?

 

Vetting Applicants under 18 years

If you have a vetting applicant who is 16-18 year old, then their parent or guardian are required to complete the parental consent form. The parent or guardian must supply their own email address and phone number on the Under 18 Vetting Invitation NVB1 Form and not the child’s email address.

 

E-Vetting Frequently Asked Questions

 

  • How do I register for E-Vetting?
    You do not need to register for e-vetting, as a service provider / organisational member of Early Childhood Ireland you are automatically registered to avail of the service. You must have a Garda National Vetting Bureau (GNVB) Affiliate Registration Number however, so that you are registered on the National Vetting portal.
  • Where does the applicant put all their other addresses?
    A link will be emailed to the applicant, when they open this link they will then fill in the other information required by the National Vetting Bureau to complete the vetting process.
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