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Defining Pedagogical Leadership

Defining Pedagogical Leadership
By Dr Christina Egan Marnell
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I came across a beautiful quote from Maria Montesorri, that was shared during her London Lectures (1946, P131) where she says “Those whom nature has fitted to care for children see a change in them every day, almost every hour. They see these small changes as admirable. This is an art which cannot be acquired without effort. To encourage is to rejoice, so that the child sees that you are rejoicing”.

Noticing

Early Years educators have an incredible ability to notice the learning and development of every child, in the small moments and the big ones alike. This ability comes, in part, from a commitment and belief in the competencies of every baby, toddler and young child.

Relationships

Educators work hard to build warm, respectful relationships with children, valuing the powerful impact of their interactions.  This relational knowledge allows them to recognise when something feels different or new—whether it’s a developmental leap, a sign of emotional distress, or a shift in how the child engages with others. Educators are deeply attuned to the rhythms, behaviours, and expressions of the children. They notice subtle shifts such as changes in mood, energy levels, play patterns, or social interactions by being present and engaged in the moment. These observations often happen during everyday routines like mealtimes, transitions, or outdoor play.

Educators also extend a sincere invitation to parents and families, warmly acknowledging the depth of knowledge and unique insights they bring to their child’s learning journey.

Educators often reflect together as a team, sharing insights and observations to build a fuller picture of the child’s experience. This approach helps ensure that changes are not only noticed, but thoughtfully interpreted and responded to.

Pedagogical leadership and quality

Educators know that these relationships allow them to develop a deeper understanding of the individual child – their needs and wants, their interests and desires. Educators acknowledge that each child learns and develops in their own time and in their own way. And it is through attuned observation, responsive relationships, and reflective practice that educators plan for their learning and development.

This is how pedagogical leadership happens.

This guiding belief underpinned Early Childhood Irelands pilot Pedagogical Leadership CPD programme, which was designed to empower early years professionals to recognise and celebrate their existing pedagogical leadership, while equipping them with the skills and confidence to further develop their leadership capabilities. We believed that pedagogical leadership deserved its own spotlight because it directly influences the quality of the learning experiences of children. It can enhance the quality of the programmes and curriculum by deepening educators understanding of pedagogy and fostering collaborative improvement cycles (Fabry, 2024). Pedagogical Leadership is often distributed among educators rather than centralised in management (Fonsén et al., 2023) which suggests that this type of leadership is already happening within the classrooms.

Defining pedagogical leadership

There are often different understandings of pedagogical leadership in early childhood care and education because the concept is deeply contextual, evolving, and interpreted differently across cultures, settings, and professional roles.

As the Early Years sector in Ireland grows and professionalises, the understanding of pedagogical leadership continues to evolve. We wanted the participants on the Pedagogical Leadership programme and our members to have a definition that truly represents the work that they do. So we went back to our research, the interviews we conducted with members across the country to gain their perspective on pedagogical leadership. We looked at the different academic studies that were conducted, and we considered the child-centred, reflective, and diversity and inclusion affirming practices that is advocated for in Aistear and Siolta. We developed a definition that could guide the Pedagogical Leadership pilot programme and also support any future work:

Pedagogical leadership in early year settings is based on the values of working together, showing respect, and learning from each other. It means planning children’s learning experiences carefully, teaching in thoughtful and intentional ways and by recognising each child as an active, competent learner with unique strengths, interests and backgrounds. Pedagogical Leadership creates a supportive and cooperative place where everyone can learn together.

Educators show pedagogical leadership by understanding how children grow and learn. They collaborate with colleagues, families, and children to share ideas, knowledge and experiences, enhancing each child’s learning journey. This leadership happens when educators work together with a shared vision for children’s learning and development. By fostering respectful relationships/ partnerships and valuing the contributions of all, pedagogical leaders create an inclusive learning community. They continuously reflect on their teaching, seek to improve, and engage in ongoing learning to ensure high-quality early childhood care and education in their setting.

A new view of leadership

This definition reflects a different view of leadership. It is not interested in the traits, behaviours or characteristics of what makes a leader, a leader. It steps away from this idea completely.  Instead, it looks at what is happening in leadership. What are the actions that are happening for us to describe it as leadership. What are the practices that are occurring, what are the tasks. We are not interested in who is doing it, but rather what are they doing.

When you consider leadership from this perspective, a practice perspective, pedagogical leadership can be shown by anyone in a team.  Anyone in your team, regardless of their role, position or qualification.

In October, we have a wonderful podcast episode with Siobhan Barrett who talks about her experience on the Pedagogical Leadership programme. You can listen to it here: https://www.earlychildhoodireland.ie/podcasts/

 

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International Students – Everything you need to know

International Students – Everything you need to know

Key Requirements for International Students

International students play an increasingly important role in Early Years and School Age Care settings. Ensuring that robust Garda Vetting processes are followed is essential to safeguarding children, supporting services, and protecting students themselves.

 

Why Garda Vetting Matters

Garda Vetting is a key safeguarding measure and a legal requirement for anyone who will have access to children or vulnerable persons. For international students, vetting requirements are more detailed due to time spent living outside Ireland.

International students aged 16 years and over, cannot begin placement until all vetting requirements have been fully completed and cleared.

 

Garda Vetting Requirements for International Students

Identity validation is a critical step to ensure compliance and the safeguarding of children. As international students are abroad, the requirements of the identity validation process differ, so it’s important to understand what applies to you as the validator before you start. To make things easier, we’ve created a Tip Sheet with everything you need to know for validating your applicant’s identity.

The Tip Sheet has two different pathways explaining the Identity Validation process:

  1. For applicants living in Ireland
  2. For applicants living outside of Ireland

Each pathway is designed to guide validators through every step of the identity validation process, ensuring clarity and compliance. To make this even easier, you can download and print our Tip Sheet, which you can display in your service for quick reference whenever needed.

Download our Tip Sheet here.

Important: Police clearance certificates are still required in addition to Garda Vetting — one does not replace the other.

 

Timing: Plan Ahead

Due to ECRIS additional checks, any applicant who has previously lived or living in another EU Member State (other than Ireland) or the UK will experience longer Garda Vetting application processing times. Please keep in mind the following current processing timelines:

Standard applications (Irish addresses only):

  • 18–20 working days (previously shorter)

Note: Around 20% may take longer, especially if an applicant’s details are entered incorrectly

 

Applications with EU address history:

  • Add up to 10 extra working days

Total: approx. 28–30 working days

 

Applications with UK address history:

  • Add up to 20 extra working days

Total: approx. 38–40 working days

Best practice: Begin the vetting process as soon as placement is being considered.

 
Students Aged 16 but Under 18 Years of Age

International students aged between 16 and 18 will be subject to the same application processing timelines outlined above.  Garda Vetting for students aged 16–17 is referred to as Under 18s vetting and to begin, validators will need to obtain the following documents:

  1. Parent Guardian Consent Form
  • The parent/guardian must complete this form
  • The parent/guardian must sign and date their consent

 

  1. Under 18 Vetting Invitation NVB1 form
  • Must be completed in full and be legible 
  • Parent/guardian must provide their own email address and phone number (not the student’s) on the Vetting Invitation NVB1 Form
  • Consent box ticked (digital tick not accepted)
  • Signed and dated by the applicant using a handwritten signature (digital signatures not accepted)

 

  1. Proof of Identity and Written Reference from the Accepted Document Table
  • Students must provide either of the following as proof of identity:
  • Passport
  • Birth certificate
  • Students need to provide a written statement by their school principal confirming attendance
  • Letter must be on school letterhead paper

 

The Most Common Issue that causes Delays

The most common cause of delays in the vetting process is a lack of follow-up with applicants. It is your responsibility as an Early Years and School Age Care setting to follow up with your applicants to ensure that they have:

  1. Received the link sent by the NVB to complete their application
  2. Completed and submitted the link correctly sent by the NVB

If the applicant cannot access or has not received the link from the NVB, the vetting process cannot begin.

Common reasons for applicant’s not receiving links from the NVB include:

  • Incorrect email address (e.g., spelling mistakes)
  • Incorrect date of birth entered

To prevent this, it is vital that all information entered online matches the hard-copy documents (NVB1 form and the Identity Document Validation Form) identically.

Avoiding delays is essential, but is particularly important for international student applications, as placement timelines are often time sensitive. Given current processing times, delays must be avoided, so please ensure you follow up with applicants to confirm their applications are completed promptly

 

Key Takeaways
  • Garda Vetting and Police Clearance are both mandatory
  • Police clearance is required from each country of residence (6+ months)
  • Plan ahead: Keep in mind current application processing times
  • Follow up with your applicants to ensure link has been received and completed
  • No placement may begin until garda vetting is complete
Helpful Information

Practical Tools and Resources to Guide Affiliates:

Early Years provision based on children’s needs in England

Early Years provision based on children’s needs in England

A new report in England has been released in relation to the impact of expanding Early Years provision based on…
Early Years and School Age Care Staffing Issues Need Urgent Action

Early Years and School Age Care Staffing Issues Need Urgent Action

Every child deserves the best start in life, yet staff turnover and retention in Early Years and School Age settings…

Share this post

More to explore

International Students – Everything you need to know

International Students – Everything you need to know

Key Requirements for International Students

International students play an increasingly important role in Early Years and School Age Care settings. Ensuring that robust Garda Vetting processes are followed is essential to safeguarding children, supporting services, and protecting students themselves.

 

Why Garda Vetting Matters

Garda Vetting is a key safeguarding measure and a legal requirement for anyone who will have access to children or vulnerable persons. For international students, vetting requirements are more detailed due to time spent living outside Ireland.

International students aged 16 years and over, cannot begin placement until all vetting requirements have been fully completed and cleared.

 

Garda Vetting Requirements for International Students

Identity validation is a critical step to ensure compliance and the safeguarding of children. As international students are abroad, the requirements of the identity validation process differ, so it’s important to understand what applies to you as the validator before you start. To make things easier, we’ve created a Tip Sheet with everything you need to know for validating your applicant’s identity.

The Tip Sheet has two different pathways explaining the Identity Validation process:

  1. For applicants living in Ireland
  2. For applicants living outside of Ireland

Each pathway is designed to guide validators through every step of the identity validation process, ensuring clarity and compliance. To make this even easier, you can download and print our Tip Sheet, which you can display in your service for quick reference whenever needed.

Download our Tip Sheet here.

Important: Police clearance certificates are still required in addition to Garda Vetting — one does not replace the other.

 

Timing: Plan Ahead

Due to ECRIS additional checks, any applicant who has previously lived or living in another EU Member State (other than Ireland) or the UK will experience longer Garda Vetting application processing times. Please keep in mind the following current processing timelines:

Standard applications (Irish addresses only):

  • 18–20 working days (previously shorter)

Note: Around 20% may take longer, especially if an applicant’s details are entered incorrectly

 

Applications with EU address history:

  • Add up to 10 extra working days

Total: approx. 28–30 working days

 

Applications with UK address history:

  • Add up to 20 extra working days

Total: approx. 38–40 working days

Best practice: Begin the vetting process as soon as placement is being considered.

 
Students Aged 16 but Under 18 Years of Age

International students aged between 16 and 18 will be subject to the same application processing timelines outlined above.  Garda Vetting for students aged 16–17 is referred to as Under 18s vetting and to begin, validators will need to obtain the following documents:

  1. Parent Guardian Consent Form
  • The parent/guardian must complete this form
  • The parent/guardian must sign and date their consent

 

  1. Under 18 Vetting Invitation NVB1 form
  • Must be completed in full and be legible 
  • Parent/guardian must provide their own email address and phone number (not the student’s) on the Vetting Invitation NVB1 Form
  • Consent box ticked (digital tick not accepted)
  • Signed and dated by the applicant using a handwritten signature (digital signatures not accepted)

 

  1. Proof of Identity and Written Reference from the Accepted Document Table
  • Students must provide either of the following as proof of identity:
  • Passport
  • Birth certificate
  • Students need to provide a written statement by their school principal confirming attendance
  • Letter must be on school letterhead paper

 

The Most Common Issue that causes Delays

The most common cause of delays in the vetting process is a lack of follow-up with applicants. It is your responsibility as an Early Years and School Age Care setting to follow up with your applicants to ensure that they have:

  1. Received the link sent by the NVB to complete their application
  2. Completed and submitted the link correctly sent by the NVB

If the applicant cannot access or has not received the link from the NVB, the vetting process cannot begin.

Common reasons for applicant’s not receiving links from the NVB include:

  • Incorrect email address (e.g., spelling mistakes)
  • Incorrect date of birth entered

To prevent this, it is vital that all information entered online matches the hard-copy documents (NVB1 form and the Identity Document Validation Form) identically.

Avoiding delays is essential, but is particularly important for international student applications, as placement timelines are often time sensitive. Given current processing times, delays must be avoided, so please ensure you follow up with applicants to confirm their applications are completed promptly

 

Key Takeaways
  • Garda Vetting and Police Clearance are both mandatory
  • Police clearance is required from each country of residence (6+ months)
  • Plan ahead: Keep in mind current application processing times
  • Follow up with your applicants to ensure link has been received and completed
  • No placement may begin until garda vetting is complete
Helpful Information

Practical Tools and Resources to Guide Affiliates:

Early Years provision based on children’s needs in England

Early Years provision based on children’s needs in England

A new report in England has been released in relation to the impact of expanding Early Years provision based on…
Early Years and School Age Care Staffing Issues Need Urgent Action

Early Years and School Age Care Staffing Issues Need Urgent Action

Every child deserves the best start in life, yet staff turnover and retention in Early Years and School Age settings…