Accident and Incident Book

Under the Early Years Services Regulations (2016), Early Learning and Care or School Aged Childcare services are required to record any accident, injury or incident involving a child attending the service (Regulation 16 Record in relation to a preschool service).

An Accident and Incident Form should be filled out, using a pen and completed in full. The person with responsibility for completing this form must include all relevant details of the accident or incident, such as:

• Location
• Time and date the accident/incident that occurred
• Details of the ratios at the time of the accident/incident
• Details of any injuries
• Details of staff present
• Any action taken to correct the situation and prevent reoccurrence

All forms should be signed by a staff member in charge of completing the form and should also be signed by the parent/guardian. Children should be identified in the form by using their full name, rather than just a shorthand version.

Any care given in a first aid situation must be documented in line with the service’s policy on accidents and incidents (Regulation 23 Safeguarding Health, Safety and Welfare of Child).

Following each accident or incident, a risk assessment should be carried out.

A Risk Assessment Template is available from our download library.

The Accident and Incident Book is a handy way to fill out reports that comply with the regulations. The forms in the Accident and Incident book are in triplicate format; one form should stay in the book; one copy should be given to the parent/guardian and one copy should be stored on the child’s file in the service. The book holds 30 (triplicate) forms.

Dimensions: 21cm x 29.5 x 1cm

Weight: 0.512kg