Under the Early Years Services Regulations (2016), Early Learning and Care or School Aged Childcare services are required to record any accident, injury or incident involving a child attending the service (Regulation 16 Record in relation to a preschool service).
An Accident and Incident Form should be filled out, using a pen and completed in full. The person with responsibility for completing this form must include all relevant details of the accident or incident, such as:
- Time and date the accident/incident that occurred
- Details of the ratios at the time of the accident/incident
- Details of any injuries
- Details of staff present
- Any action taken to correct the situation and prevent reoccurrence
All forms should be signed by a staff member in charge of completing the form and should also be signed by the parent/guardian. Children should be identified in the form by using their full name, rather than just a shorthand version.
Any care given in a first aid situation must be documented in line with the service’s policy on accidents and incidents (Regulation 23 Safeguarding Health, Safety and Welfare of Child).
Following each accident or incident, a risk assessment should be carried out.
A Risk Assessment Template is available from our download library.
The Accident and Incident Book is a handy way to fill out reports that comply with the regulations. The forms in the Accident and Incident book are in triplicate format; one form should stay in the book; one copy should be given to the parent/guardian and one copy should be stored on the child’s file in the service. The book holds 30 (triplicate) forms.
Dimensions: 21cm x 29.5 x 1cm