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Garda Vetting update 4 May 2021

Garda Vetting Update 23 September 2020

September 21, 2020


Garda Vetting process

Step 1: Send the Garda Vetting forms to Early Childhood Ireland

Please ensure there are 2 forms for every Garda Vetting Application –

1) A Vetting Invitation Form NVB1 completed by the applicant, and
2) An  Identification Verification Form completed by the owner/ manager.

Both forms must be sent together to Early Childhood Ireland’s office:

Early Childhood Ireland, 
Hainault House, 
Belgard Square South, 
Dublin, D24 RFV0

(Please note that it is not necessary to send copies of the identity verification documentation unless it is the owner/manager applying for vetting for themselves.)

Step 2: Early Childhood Ireland will review the information provided and if everything is satisfactory this information will be inputted into the National Garda Vetting Bureau Online Vetting system.

Step 3: Filling out the online Garda vetting application

A link will then be sent to the vetting applicant from the National Vetting Bureau asking them to complete an online application for Garda vetting. This link is valid for 30 days.

Please note ***If the applicant is having trouble completing the link and an error message comes up saying ‘incorrect application ID number/email address or date of birth, then ‘ the owner /manager can call us on 01 405 7100 with their ECI membership number, the applicants’ Application ID number, correct email address and date of birth, and we can change the details if they are wrong.***

If the applicant still has problems completing the link please advise them to:

  • Use a desktop computer or laptop.
  • Use Google Chrome.
  • Try manually inputting the information i.e. typing in their email address rather than letting it self-populate.

There is a helpful guide to filling in the link / e-vetting application form here

An email will also be sent to the owner/manager of the Early Learning and Care and School Age Childcare setting from Early Childhood Ireland, informing them that the applicant has been sent a link from the National Vetting Bureau, and it will include the Garda vetting application ID number.

*At this point, we would encourage the owner/manager to check with the vetting applicant to ensure they received and completed the link from the National Vetting Bureau. If the potential employee has not received the link, check their email address and then contact us on 01 405 7102, to check the correct email address is in the system. If it needs amendment, we can then change this and another link will be resent to the applicant.


Step 4: Tracking an application

Once the applicant has clicked on the link sent to them from the NVB and inputted all the information required, they can then trace the status of their application through the National Vetting Bureau website: by entering the reference number assigned to them, This will start with ECI001-20—– and their date of birth.

The owner/manager of the service also receives this information at the bottom of the email notification they receive, so they can also track the application. Make sure there are no spaces put in before or after the application ID number as it may not work.

Step 5: Early Childhood Ireland reviews the completed Online Vetting Application form and passes it to the National Vetting Bureau.


Step 6: The National Vetting Bureau processes the application and forwards a ‘Vetting Disclosure’ (this is the name for a completed Garda Vetting!) to Early Childhood Ireland.


Step 7: Sending out a Vetting Disclosure
Early Childhood Ireland reviews the vetting disclosure and, as soon as is practicable, provides a copy of the disclosure to the owner/manager of the service, via email.


 For more information on Garda Vetting please see here

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