Garda Vetting and Transition Year Students
Q. What conditions apply to having a “Transition Year Student” in the service?
A. A “Transition Year Student” is a student participating in an Approved programme in a Department of Education and Skills second level school. A registered provider must ensure that they have consideration of a minimum of two references for any transition year student prior to commencement in the service. One of these references must be from the student’s current school.
A school student on placement must be under the supervision of staff and not left alone with children at any time. Students cannot be regarded as staff and therefore cannot be considered as part of the adult / child ratio.
Garda vetting disclosure (and police vetting where applicable) is required for all transition year students over the age of 18 years and if required can be sought for students under 18 years but over 16 years. Those under 16 years of age cannot be Garda vetted.
Q: How do I apply for Garda Vetting for a Transition year student who is under 18 years and over 16?
A: If an early years’ setting wishes to have these students vetted, a Parent Guardian Consent Form must be filled out and the parent or guardian must supply their own email address and phone number on the Vetting Invitation NVB1 Form and not the child’s email address and phone number. The Under18s Vetting- Invitation Form makes this clear and is especially for applicants under 18 year of age.
Then enter the details of the applicant into our online Garda Vetting form, making sure the contact details are of the parent/guardian:
And be sure to tick the parent consent form box before submitting the application.
New Online Garda Vetting Process
We are delighted that over 1660 of our members have used our new online Garda Vetting system so far. You can now enter your employee’s Garda Vetting applications at your own convenience on our Early Childhood Ireland website www.earlychildhoodireland.ie
Two easy steps to Early Childhood Ireland Online Vetting
The applicant provides two forms of identification – photo identification and proof of current address. A list of the acceptable Identification can be found on the NVB1 form.
The NVB1 Form and copies of the identification should be kept in the employee’s personnel file along with their vetting disclosure, once it has been completed. This is an important step as the National Vetting Bureau may carry out an audit and request that copies of these documents be sent to them at a moment’s notice.
The Early Childhood Ireland member (Owner/Manager) logs on to www.earlychildhoodireland.ie with your membership number and password. Click on the Services -Garda Vetting-Apply for Garda Vetting tab at the top of the page.
This will open up a Garda vetting online application form that mirrors the NVB1 Vetting invitation form. The Owner/ Manager completes this online form using the information from the applicant’s NVB1 form.
Some points to remember when filling in the online application:
- Do not enter any extra spaces or special characters such as symbols, hyphens, apostrophes or full stops, especially around the email address, as the system is very sensitive, and this may result in delays. Hyphens and dots are permitted in the email address.
- Ensure spelling is correct, as this spelling will be on the completed Garda Vetting Disclosure
- If there is no middle name please leave the space blank. Do not write n/a
Please enter only the current address of the applicant and Eircodes should only be entered in the correct Eircode box.
- Postcodes must be entered for Northern Ireland addresses or the application will not be accepted.
- Please ensure the city and county/ country is entered as applications with incomplete addresses will be rejected by the National Vetting bureau.
- If the applicant currently lives overseas you can enter their address here too. Make sure the regional postcode is in the postcode box.
- The date of consent should be the date the applicant has signed on the NVB1 form (not todays date)
If you think you have made an error while submitting the form details please do not resubmit the form, but contact us at firstname.lastname@example.org and we will amend it for you.
Once the Garda Vetting application has been submitted, the owner/manager will see a ‘Thank you for submitting a Garda Vetting application Screen’ and they will receive a notification email confirming that the vetting application has been submitted to the Garda Vetting Bureau and a link has been sent to the vetting applicant.
Please check that the applicant has received the link from the National Vetting Bureau (NVB) so that they can complete the application. If the Garda vetting application is entered at night, the applicant will receive their link the next day around 9am.
The applicant has one month to complete the NVB link and enter their information.