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Garda Vetting for International Students

January 16, 2018

The National Vetting Bureau (Children and Vulnerable Persons) Acts 2012-2016, which came into effect on 29 April 2016, make it mandatory for people working with children or vulnerable adults to be vetted by the Garda Síochána National Vetting Bureau.  Under the Acts, any person whose work or activity involves access to children or vulnerable adults must be vetted. Workers include staff, volunteers and those on student placements working for a relevant organisation through which they have access to children and/or vulnerable adults.
The Child Care Act 1991 (Early Years Services) Regulations 2016 also require pre-school childcare services to obtain references and Garda vetting for all staff, students and volunteers who have access to children.

If you have international students (aged over 16 years) coming to work for your early childhood service in Ireland, they will need to be vetted by the Irish National Vetting Bureau through YOU -the registered childcare provider, using the usual procedure with Early Childhood Ireland. You will need to allow time to have their vetting organised before they can come into your early childhood service i.e. start the process at least a month to 8 weeks beforehand.

1) Vetting Forms – You will need to send the NVB1 Vetting invitation forms to the students (use the NVB1 Under 18 form if they are under 18) and you need to receive these back, plus proof of Identification (a copy of photo id and proof of their current address)  so that you can then fill out the Identification Verification Form and send this and the NVB1 forms into us in order to have them vetted before they start their placement in your service. Here is a link to the Vetting forms:
(https://www.earlychildhoodireland.ie/work/operating-childcare-service/garda-vetting/garda-vetting-application-forms/. These forms can be filled out online but the signature MUST be done AFTER the form has been printed out as we need to have original signatures – online signatures and photocopied forms will not be accepted.

 

2) Police Clearance – The international students will also need to send you a copy of their Police Clearance Certification for all International addresses that they have lived at for longer than 6 months (once they were over the age of 18 years) before they start their placement in your service https://www.earlychildhoodireland.ie/overseas-police-clearance/.

 

3) Parent Consent –  International Students Under 18

Parents or guardians of 16-18 year olds are required to complete the parental consent form. https://www.earlychildhoodireland.ie/wp-content/uploads/2016/06/Parent-Guardian-Consent-Form.pdf

The parent or guardian must supply their own email address and phone number on the Vetting Invitation NVB1 Form and not the child’s email address. The Under 18 Vetting Invitation Form makes this clear: https://www.earlychildhoodireland.ie/wp-content/uploads/2015/05/Under18s-Vetting-Invitation-Form.pdf

 

4) References – As per the Childcare Regulations it is imperative that at least 2 references from reputable persons are sought in writing and are confirmed and checked for each student.

Irish Students

It is the accepted practice that colleges as the relevant organisation (employer) in the Republic of Ireland apply for Garda vetting disclosure prior to placement. Prior to any placement the college must allow the registered provider consideration of the vetting disclosures received by the college from the National Vetting Bureau of the Garda Siochana in accordance with the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (No. 47 of 2012). Additionally, if the student; who is over 18 years; has either lived or worked abroad they must have police vetting certificates. This specific information will allow the person carrying on an early years’ service to make informed decisions with regard to any placement.

http://www.tusla.ie/uploads/content/V3_Questions_asked_To_Tusla_Early_Years_Inspectorate_1st_March_2017.pdf

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